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1. Engineering People OH&S Policy – Copyright Engineering People 2016

1.1 Engineering People is committed to maintaining the highest possible standard of health, safety and well-being for all employees and Temporary Staff (and others) while they are at work at Engineering People. Engineering People recognises the importance of integrating the continuous improvement of health and safety into all organisational activities, ranking this equal with all other operational considerations.

1.2 This policy and supporting guidelines describe the framework and responsibilities for the management of occupational health & Safety at Engineering People.

This policy applies to all management, staff, Temporary Staff, visiting clients, contractors and volunteers of Engineering People and where appropriate to all other visitors.

Occupational Health and Safety Act 2004

"Occupational Health & safety Management System (OHSMS)" describes the

• organisational structures,
• reporting arrangements,
• policies, processes and guidelines

which will ensure the systematic management of hazards and risks and prompt and effective response to mitigate the effects of accidents and injuries. A comprehensive OHSMS will incorporate all the elements considered to represent current best practice to ensure that the system is pro-active, self-sustaining and transparent and is regularly reviewed to ensure it remains effective.

"Pro-active" refers to the need for the OHSMS to focus on early identification, assessment and control of hazards (and potential hazards) before they result in accidents or injuries (rather than merely respond to accidents after the event).

"Self-sustaining" refers to the need for the OHSMS to be sufficiently robust such that it will be maintained and continuously refined, irrespective of staff changes, competing priorities (etc).

"Transparent" refers to the need for the OHSMS to be open to scrutiny by staff, their representatives and by the relevant authorities (eg Workplace Services/Worksafe and WorkCover) and to maintain adequate records to demonstrate its effective operation.

 

 

4. POLICY

4.1 Engineering People requires all management and personnel to implement and maintain a comprehensive Occupational Health & safety management system (OHSMS) in all areas under their control. They should regularly monitor the system, in order to protect staff, Temporary Staff and visitors from risks to their health, safety and welfare, whilst engaged in education, research or other work-related activities of Engineering People.

4.2 Engineering People will ensure that injured workers receive prompt, effective rehabilitation and that any Workers Compensation claims are managed effectively, consistent with legislative requirements and Workcover standards.

4.3 This will be achieved in consultation with employees using systematic hazard management processes. Appropriate hazard identification, risk assessment, inspection and audit systems will be used, to identify measureable objectives and targets for improvement of OH&S across Engineering People. These will be detailed in formal OH&S Action Plans, at Engineering People and Client Site where appropriate.

4.4 Engineering People will comply with all OH&S-related legislative requirements and Australian Standards (etc) and will endeavour to attain best practice in OH&S as represented by the Victorian Workcover Performance Standards.

5. OTHER POLICIES AND GUIDELINES

(a) Engineering People management will from time to time develop guidelines for the implementation of this policy and will also develop supporting policies and procedures, addressing key risks, issues and programs related to occupational health, rehabilitation and workers compensation in Engineering People.

(b) All of these supporting policies (and where appropriate, the supporting guidelines and procedures) should be developed in consultation and should be suitably endorsed by the ENGINEERING PEOPLE MANAGEMENT.

(c) In addition, areas may develop (in consultation) and implement local policies and procedures, consistent with the overall Engineering People ohs-related policies, which should be appropriately authorised at the Client Site/Client Site and Site/Branch/Centre level.

6. OBJECTIVES

6.1 The objectives of this policy are to:-

(i) Prevent injuries and illnesses of Engineering People staff, Temporary Staff and visitors and provide effective rehabilitation and support to those whose health has been affected by their work or study activities;

(ii) Ensure prompt, fair and equitable management and resolution of workers compensation claims;
(iii) Minimise property damage due to accidents in the workplace;
(iv) Fully integrate health and safety with all other operational responsibilities of Engineering People; and, ultimately,
(v) Ensure Temporary Staff and full time staff leaving Engineering People take with them an attitude which accepts that good health and safety practices should be followed in all workplaces.

6.2 In order to achieve this, Engineering People will implement and maintain a comprehensive OH&S management system (OHSM) in all areas, which will ensure the following:-

(i) Ongoing identification and evaluation of existing hazards and implementation of suitable control measures to prevent injury or illness;
(ii) where possible, the prevention of the introduction of new hazards;
(iii) staff, Temporary Staff and visitors are adequately informed about the hazards remaining and are instructed in ways of working with them safely;
(iv) procedures are in place to minimise the severity of injuries, illnesses and property damage when accidents do occur;
(v) Staff (and where appropriate, Temporary Staff) are consulted on any matters (and actively participate in resolving issues) which are likely to affect their health, safety and welfare whilst at Engineering People;
(vi) Engineering People, its Offices/Client Sites and Sites/Branches/Centres:-

• monitor OH&S activities and management systems, using inspections, audits, incident statistics, accident investigations (etc) to identify any non conformances and opportunities for improvement;
• develop detailed OH&S Action Plans to ensure continuous improvement in the management of OH&S responsibilities across Engineering People; and
• maintain adequate records to demonstrate that the system is operating effectively and to permit review and improvement where necessary.

7. THE OCCUPATIONAL HEALTH & SAFETY MANAGEMENT SYSTEM (OHSMS)

7.1 Framework

(a) Engineering People will maintain an Occupational Health & safety Unit to provide a consultancy service to Engineering People community, to assist areas to maintain of the highest possible standards of health, safety and well being for all staff and Temporary Staff. It manages Engineering People OH&S Audit program to ensure compliance with reasonable OH&S standards and continuous improvement by the effective implementation of OH&S plans. The Unit also provides rehabilitation support, managers Worker's Compensation claims (through QBE) and other direct OH&S services.

(b) In addition, a Engineering People Health & safety Committee (comprising representatives of all areas of Engineering People) will monitor the management of OH&S across Engineering People, resolve major OH&S issues and make recommendations on improvements to the OHSMS.

(c) Offices, Sites and administrative areas will establish occupational health and safety committees to monitor and address issues at the local levels.

(d) Offices, Sites and administrative areas will also designate Health & SAfety Officers (HSO's) (etc), to assist managers to implement and maintain the OHSMS within their areas. HSO's will be provided with sufficient training and other resources to permit them to carry out their roles effectively.

(e) Health & safety Representatives (HSR's), elected by staff in local areas, will be consulted and, where possible, actively involved in identification, assessment and control of hazards, investigation of accidents and issues and resolution of disputes concerning any matter which may affect the health, Safety or welfare of staff in their areas. HSR's will be provided sufficient training (in accordance with the OHS&W Act) to carry out their roles affectively.

7.2 Reporting Arrangements

(a) OH&S Unit will provide regular reports to ENGINEERING PEOPLE MANAGEMENT, Engineering People's OH&S performance (including implementation of Engineering People OH&S Plan, accident and compensation performance statistics and the results of workplace OH&S Audits).

(c) Client Site/Area OHS Committees report directly to their Executive Dean/Director and provide regular reports to the ENGINEERING PEOPLE MANAGEMENT, on implementaiton of their OHS Plans, accidents, issues (etc).

(d) OHS Committees report directly to their Supervisors and provide regular reports to their Client Site/Area OHS Committee, on implementation of their OHS Plans, accidents, issues (etc).

7.3 Policies

(a) This policy describes the overall OHSMS of Engineering People and is supported by such additional policies and guidelines (etc) to provide clear information about management of OH&S across Engineering People. Additional Policies and guidelines will describe Engineering People's Rehabilitation program, the Workers Compensation system and other health and welfare programs. Where appropriate, Client Sites may need to develop and implement local policies and specific Safe operating procedures (SOP's) in areas under their control.

(b) All Engineering People OH&S policies (new and revised) are to be developed in consultation with OHS Committees and relevant staff and are endorsed by the ENGINEERING PEOPLE MANAGEMENT, before being formally approved). Supporting guidelines (etc) are developed by OH&S Unit (in consultation) and usually be forwarded through ENGINEERING PEOPLE MANAGEMENT for endorsement, before being issued.

7.4 Processess & Procedures

(a) Committees: All OH&S Committees have terms of reference requiring them to meet (at least quarterly) in order to monitor and discuss OH&S issues in their areas.

(b) Consultation: Notwithstanding , Managers and Supervisors should consult with staff on any matter of concern about existing health & safety issues or any proposed changes which might affect health & Safety.

(c) OH&S Induction & Training: All new staff and Temporary Staff must receive appropriate induction into their OH&S rights and responsibilities within Engineering People. In addition, they must be provided with relevant hazard-specific training to enable them to carry out their work or study safely. Such induction and training should be of at least equivalent standard as is expected in industry in general. (Refer to the Induction & Training Guidelines for more information.) All staff, Temporary Staff and contractors, casuals or other personnel working on Engineering People premises must be adequately trained so they can carry out their duties in a Safe manner.

(d) Inspection Program: All areas must maintain regular workplace inspections, recording hazards and issues identified, assessing their relative risk (priority) and recording short-term and long-term control measures to be put in place. (Refer to the Inspection Guidelines for more information.)

(e) Accident/Incident Reporting & Investigation: All accidents, incidents and near misses must be reported (by the staff or Temporary Staff involved) on the "Yellow Card" report form, and forwarded to the local supervisor to investigate, before implementing remedial action and forwarding the report through the Site/Branch/Centre Manager, to OH&S Unit. The local HSR and any other relevant staff (including OH&S Unit, in potentially major incidents) should be involved in the investigation and consulted on appropriate remedial action. OH&S Unit will record all reports and provide statistical feedback on any trends identified. (Refer to the Accident/Incident reporting & Investigation Guidelines for more information.)

(f) Documentation: Adequate documentation must be kept at all levels in order to demonstrate that the OHSMS is being implemented and to assist identification of areas for improvement. Documentation shall include the following:-

• Induction records (including general OH&S induction, local induction);
• Training needs analysis and resultant training plans, records of training provided (including where appropriate, course content, feedback from participants (etc);
• Policies, guidelines, local safe operating procedures (SOP's), any other OH&S-related instructions;
• Register(s) of hazards and hazardous work (including Plant and Chemical Registers, research proposals, fieldwork procedures etc), risk assessments and proposed control measures;
• Records of inspections, dates, risk assessments and remedial action implemented;
• Accident/incident reports, any risk assessments and remedial action, statistical reports;
• Engineering People, Client Site/Client Site and Site/Branch/Centre OHS plans (monitored quarterly and updated annually);
• Emergency management plans and local evacuation plans, records of evacuation drills (etc);
• Agenda's and minutes of all OH&S meetings (or meetings where OH&S is discussed), including any monitoring or amendments to the OH&S plan);

(g) OH&S Planning: Engineering People, its Offices and Client Sites and Sites/Branches/Centres will develop and implement OH&S Plans (which may be integrated into business or strategic plans, as appropriate). These plans will be monitored regularly, updated where necessary and revised annually, to ensure that they reflect the current priorities for improving health, Safety and welfare of staff and Temporary Staff. (Refer to OH&S Planning Guidelines for more information.)

(h) OH&S Auditing: OH&S Unit will maintain an annual OH&S Audit Program, which will provide a comprehensive review of the effectiveness of the OHSMS in Sites and areas, each year. The Audit Program will endeavour to permit all areas of Engineering People to undergo scrutiny over a 5-year period, with higher-risk areas being audited more frequently. The Audit will provide valuable feedback to Managers on opportunities for improvement in their areas and will provide an overview of the status of the OHSMS across Engineering People. (Refer to the OH&S Auditing Policy & Guidelines for more information.)

8. RESPONSIBILITIES

8.1 Employer's Responsibilities

Members of staff & Management have ultimate responsibility for meeting the aims and objectives of this policy as well as the duties and responsibilities of the Occupational Health, Safety Act, 1986 and the Workers' Rehabilitation and Compensation Act, 1986 (and associated Regulations) and their subsequent amendments.

8.2 Responsible Officer's Responsibilities

The Chief Executive Officer of Engineering People, is the 'Responsible Officer' under the OH&S legislation and is therefore held legally accountable for the health, Safety and welfare of Engineering People's employees and Temporary Staff whilst at work.

8.3 The Chief Executive Officer has delegated to the staff of Engineering People, the task of developing and monitoring the overall OH&S management system (to be implemented by managers across Engineering People), to enable effective monitoring of OHS&W performance, participation in the resolution of issues of concern and determination of priority allocation of resources.

8.4  Audit, Compliance and Risk Committee Responsibilities

The Chief Executive Officer and Committee of Audit, Compliance and Risk Committee will monitor the implementation of Engineering People's OHS&W Management plan and regularly review its progress, through Engineering People Health & Safety Committee.

8.5 Client Sites

Senior Management must ensure that all supervisory personnel under their control can effectively implement and maintain the OHSMS; they must ensure adequate resources are available for health & Safety programs, OHS-related training (including Health & Safety Representative training), maintenance and, where necessary, upgrading of the work equipment (to ensure adequate Safety standards are maintained) on sites, Branches and Centres under their control. In particular, they must:-

(i) ensure that all employees and Temporary Staff are aware of their rights and responsibilities under the relevant legislation;
(ii) consult with employees/Temporary Staff and/or their representatives on any issues that affect the health, Safety and welfare of staff and Temporary Staff while they are at work
(iii) determine appropriate standards for OH&S in Engineering People, giving consideration to statutory requirements, government, industry and community expectations and resource implications;
(iv) allocate sufficient resources, according to priorities, to enable these standards to be achieved; and
(v) promote OH&S and rehabilitation as priority issues for integration into all Client Site/Client Site and Site/Branch/Centre activities.

8.6 Supervisors' Responsibilities

NOTE: For the purposes of this policy, a supervisor is any person,  who provides guidance and/or instruction regarding the activities of another person at work.

(a) Supervisors have primary responsibility for management at the operational level, they must also assume responsibility for the health and Safety of staff and Temporary Staff working under their supervision, or in areas under their control.

b) The supervisor is responsible for implementing and maintaining the OH&S program at the work/client Site level. This includes ensuring that all personnel are:-

(i) fully informed about the hazards associated with work activities;
(ii) adequately trained and instructed in Safe working procedures; and
(iii) appropriately supervised.

(c) In consultation with elected Health and Safety Representatives (HSR's) and Health and Safety Officers (HSO's), supervisors will:-

(i) ensure regular workplace inspections (of facilities, tools and electrical
equipment) are carried out;
(ii) identify hazards;
(iii) evaluate risks;
(iv) develop and implement appropriate control measures;
(v) investigating accidents and incidents; and
(vi) develop controls to prevent their recurrence.

(The OH&S Unit is available to provide advice and assistance to supervisors to achieve this).

8.7 Staff, Temporary Staff and others (including Temporary Staff, Contractors, Volunteers and other visitors to Engineering People)

(a) Staff, Temporary Staff, Contractors, Volunteers and other visitors to Engineering People must comply with OH&S legislative requirements and with OH&S-related Engineering People policies, guidelines, rules and instructions.

(b) In particular, in this context, they must:-

(i) obey all reasonable OH&S instructions and Safe working procedures;
(ii) identify and report to their Supervisor, any hazards, risks or unsafe situations or practices (both verbally and using the approved Incident Report Forms (or "yellow cards");
(iii) participate in drills, training and instruction as deemed necessary by management; and
(iv) participate in evaluation and development of controls or other preventive measures, in relation to hazards within their workplaces.

9. PROMULGATION AND IMPLEMENTATION

9.1 This policy and its supporting policies and guidelines will be published in the on Engineering People web Site, to be accessible to all staff and Temporary Staff. www.engpeople.com.au

9.2 In addition, they will be distributed, via e-mail, to all Client Site and department managers, to be made available in electronic or hardcopy format, as required, to all staff (particularly those without intranet access) and new staff, visiting clients and contractors (etc).

10. REVIEW

This policy will normally be reviewed every 3 years or earlier, if in the event of major changes to legislation or the structure of Engineering People or if deemed necessary by the ENGINEERING PEOPLE MANAGEMENT.